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Asistente Ejecutiva

Date:  Jan 25, 2023
Location: 

Mazapil, Zacatecas, MX (Mexico)

Newmont is the world’s leading gold company and a producer of copper, silver, zinc and lead. The Company’s world-class portfolio of assets, prospects and talent is anchored in favorable mining jurisdictions in North America, South America, Australia and Africa. Newmont is the only gold producer listed in the S&P 500 Index and is widely recognized for its principled environmental, social and governance practices. The Company is an industry leader in value creation, supported by robust safety standards, superior execution and technical proficiency. Newmont was founded in 1921 and has been publicly traded since 1925.

Propósitos

To generate value with a service-oriented attitude, optimizing time for the General Manager and Site Leadership Team members through an optimum calendar management. Responsibilities also include being the main point of contact and general coordinator for visitors to Peñasquito Site including Corporate Visits, Regional Visits and investors.

Responsabilidades

Calendar management and organization for SLT meetings and events.

Filter phone calls and visitors.

Provide exceptional service to Executives, Corporate or Regional visitors.

Prepare and review presentations, translate corporate releases from English to Spanish to share with the rest of the team.

Keep the phone book and business and personal contacts list up to date.

Manage the corporate travel schedule, including conciliation and payment to suppliers.

Implement expense allocation by cost unit in regard to courier and office supply services.

Manage budget of General Management cost center.    

Coordinate Site Leadership Team meetings, making sure there is necessary/requested equipment (projector, presentations, coffee break, etc.) and confirm agendas to the participants.

Coordinate/arrange attendees travel when necessary.

Manage the implementation of lodging direct payment through centralized card.

Coordinate different meetings with Superintendents and SLT and Quarterly Meetings with General Manager and Team Leaders.

Coordinate SLT events and business trips according to the existent policy: booking flights and accommodation with our travel agency, arrange transportation and make sure security is involved at all times.

Manage travel expenses as requested

Take meeting notes and update action plans following up with involved departments.

Requerimientos

High planning ability (Multitasking)

Time availability. Willing to work on site on the 5X2, 4X3 and occasionally 9X5 work schedules.

Occasional travel to Mexico City Office or Monterrey Office

Efficient and simultaneous management of different responsibilities and projects with a proven organization record and a great flexibility and adaptation to change.

Reliable, hardworking and flexible, able to work in a team and communicate with the staff of other departments and levels, creating ties that allow friction-free interaction.

Experience and ability to arrange trips and events.

Analytical skills that allow problem-solving and organizing physical and electronic files more efficiently.

English language proficiency.

Microsoft Office proficiency

Experiencia

At least 3 years’ experience as an Executive Assistant (General management level or equivalent in high-dynamism industries)

3 years’ experience focused on customer service and priority management.

Formación Profesional

Executive Bilingual Assistant degree. Degree in Administration or college degree level education.

Courses or certifications in the English language is a plus.

As an equal opportunity employer, Newmont is committed to diversity, inclusion, and accessibility. We encourage all qualified candidates to apply. Accommodations are available on request for candidates taking part in all aspects of the selection process. Please enter the  27485 number to submit your application online https://jobs.newmont.com/?locale=es_MX 
We are currently not accepting candidates to come through the placement agencies. Newmont is a transnational mining company that respects the rules and is governed by the labor laws in the countries where we have operations. We inform you of the following information:
All our vacancies are posted on our website https://jobs.newmont.com/?locale=es_MX. Emails from Newmont will be from the hr@newmont.com account or will end with @ newmont.com
Newmont never asks its candidates for any type of financial compensation to be a candidate for an offer of employment or for doing paperwork, exams or any other process related to Recruitment and Selection, nor does it request personal data such as bank account numbers.

Newmont strongly encourages all applicants to be fully vaccinated with the COVID-19 vaccine as soon as the vaccine is available to you as Newmont considers vaccination to be a vital tool in the fight against the pandemic. Proof of vaccination is required for entry to certain Newmont locations and for business travel, unless an exemption is required by law.  Newmont may update its vaccination policies/requirements at any time in its sole discretion.