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Document Management Coordinator

Date:  Jul 22, 2021
Location: 

Cajamarca City, CAJ, PE (Peru)

 

Founded in 1921 Newmont Mining Corp. (www.newmont.com) is one of the largest gold companies in the world. Headquartered in Denver, Colorado, the company has approximately 24,000 employees and contractors, with the majority working at Newmont's core operations in the United States, Australia, Ghana, Peru and Suriname.
Newmont operations in South America are trough two different companies, Newmont Peru SRL and Minera Yanacocha SRL.

Newmont Peru SRL was founded in 1983 as an exploration mining company whose main objective is obtain new gold reserves.

Minera Yanacoca SRL start their operations in 1992 in Cajamarca City partnership with Buenaventura, is the largest gold mine in South America.

  • People: Our goal is to maximize the competitive advantage we realize through our people.
  • Health & Safety : Our goal is to achieve zero harm.
  • Operational Excellence: Our goal is to create a culture of continuous improvement.
  • Growth: Our goal is to deliver profitable production gains.
  • Sustainability and External Relations: Our goal is to gain access to land, resources, approvals and capital.

Document Management Coordinator

Purpose

Responsible for execution of the Document Management and Records Management Plan at the EPCM’s Office in Lima, Peru (EPCM Scope); ensuring the implementation, adherence, and compliance for records and document management.  

Essential Duties

Management:

  • Comply to and administration of the project’s Document Control and Records Management Plan, including utilization of Newmont’s document and records management software (Aconex) by EPCM Team.
  • Training of the EPCM Document Control team in the utilization and execution of the project’s Document Control and Record management Plan.
  • Execute all aspects of Document Control and Records management Plan in relation to the EPCM Scope, reporting to the Document Management Supervisor.
  • Adhere and comply to work plans, roles and responsibilities and division of responsibilities developed by Document Management Supervisor for the project.

Execution:

  • Execute and comply with the Document Control procedures for document review, approval and distribution, including level of security for document sharing, for the EPCM Scope.
  • Set up and maintain the project document database for the EPCM Scope
  • Implementation, adherence and execution of the project Document Management Plan for the EPCM Scope.
  • Arrange and provide training for EPCM Document Control and Document Management team.
  • Maintain the Project Turn Over Documentation data base for the EPCM Scope 
  • Adhere to the Quality Assurance Plan and schedule audits to document control team at EPCM Office.
  • Input to the Document Management Weekly and Monthly reports, including status of reviews, documents issued and revision status, and non-compliance for the EPCM.
  • Input to the Document Management Execution Plan for the Stage 4 (EPCM Scope).
  • Timely Identification and effective solution to issues related to document management in the integration of processes from the EPCM 
  • The above duties and responsbilities are representatives of the nature and level of work assigned and are not necessarily all-inclusive.
     

Training & Experience

  • BA in Administration with at least 5 years in experience related to Document and Records Management.  
  • Understanding of overall application of record/document management, web-based project rooms (Aconex), corporate/regional management systems. 
  • Excellent Communications, problem identification and problem solving, and self-pace work skills.

Working Conditions

The position requires quarterly international travel (up to 25% of work time) to the Project Home Office (Cajamarca, Peru) and the EPCM Head Office (Lima, Peru) to report and participate in Document and Record Management alignment and audit meetings:
•Project Home Office – Cajamarca, Peru
•EPCM Home Office – Lima, Peru
Able to function independently with minimal oversight and direction.
 

 

Our business success comes from the accomplishments and well-being of our employees and contractors. Our goal is to build a workplace culture that fosters leaders and allows every person to thrive, contribute, and grow. We are committed to selecting and developing our employees, and to establishing a work environment where everyone can take an active part in reaching our strategic goals while feeling a sense of pride in working at Newmont.

Newmont seeks to recruit, hire, place and promote qualified applicants, meaning applicants who meet the minimum requirements of the position, without regard to personal characteristics such as gender, race, nationality, ethnic, social and indigenous origin, religion or belief, disability, age or sexual orientation or any other characteristic protected by applicable law.

 

NOTE: Newmont does not ask for or require job applicants to pay money to apply or be considered for employment with the Company. In addition, Newmont does not ask potential job candidates to provide sensitive personal data without first submitting a job application through our secure, online portal, and only as requested for legitimate business purposes. If you are asked to provide money or sensitive personal data through any other means, do not respond and please report this immediately to it.sec@newmont.com.